As a general requirement, most countries need the following information in an employment contract. Pilot will collect the employee information from you when you add them as an Employee:

What other information do you need to know? ❗

Probationary period

Probationary periods are generally allowed in most countries — 3-6 months are common lengths for probationary or trial periods. It is generally a good idea to include a probationary period if you have not worked with the employer previously. In most countries, an employment contract can be more-easily terminated during the probationary period. If you’d like to have a probationary period included in the employment contract, just email [email protected] during the onboarding process to let us know.

Additional incentives

Common incentives include:

When adding a new employee to Pilot, you can detail any additional incentives you would like included in the ‘Additional Incentives’ onboarding task.

<aside> ℹ️ Important notes: Some countries have a mandatory work from home allowance for employees that work fully remotely. We will let you know if this is required.

We cannot include variable compensation in the employment contract as we don’t manage the employee’s performance directly. You can have a separate agreement explaining the relationship between Pilot, Pilot’s partner, and you and include any other variable compensation such as bonus, commission, or equity.

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13th and 14th month bonuses

Certain countries (most commonly in Europe and Latin America) have mandatory 13th month bonuses. These are typically paid in December and considered a Christmas bonus. Additionally, some countries require a holiday bonus to be paid out to employees when they take paid time off (these are often referred to as a 14th month bonus, even though they might not amount to a full month’s pay).

If you are onboarding an employee in a country that has 13th and/or 14th month payments, we will reach out to you to confirm how you would like to handle these additional payments.