| Europe - East & UK | 2.5 weeks | | Europe - North | 2.5 to 4 weeks | | Europe - South | 2.5 to 4 weeks | | GCC & Middle East | 2.5 to 4 weeks | | LATAM | 2.5 to 4 weeks | | Caribbean | 2.5 weeks | | Canada | 1 to 2 weeks |

The length of time it takes to hire an employee compliantly varies from country to country.

Timelines can be affected by the employee’s right to work status in the country. If the employee needs to undergo a right to work check or requires visa support, their start date may need to be extended.

You can view more info on right to work processes and visa support here.

General onboarding timeline ⏳

Here’s an overview of the employee onboarding process and the tasks that your Plane account owner or admins will need to complete:

Step 1. Add employee to Plane.com

Step 2. You will be notified to approve the cost of employment and deposit (this is ready within 1 to 2 business days of adding an employee)

• Security deposit will be processed as soon as you confirm this step in the app (this is one time only). We hold this deposit to ensure we pay the employee in a timely manner if we’re ever unable to draw funds from your account.
  • Security deposit is refunded when the employee is offboarded.

Step 3. Follow each of the onboarding tasks and approve the offer summary

• Additional incentives: review contract
• Supplemental health insurance: review options
• Right to work: review right to work check
• Background check: we run international criminal records history. The time frame can vary dependent on the country, when the employee uploads the required documents, and the number of countries where the employee have resided. We have seen the background completed within one week and up to one month.

Step 4. Employee accepts the offer and completes their profile on Plane

Step 5. Pilot creates the employment contract and sends it to you for approval. This is ready up to 5 business days (this can extend depending on the changes and requirements) after the employee completes their profile on Pilot.

Step 6. You and your employee approve the contract; recommend this to be done as soon as possible to avoid any delays

Step 7. We provide instruction for the employee to sign the employment contract

Step 8. Pilot collects additional information and onboarding documents from the employee (e.g. tax forms, proof of address, banking details)

Step 9. Onboarding is completed. You’ll receive a notification from Pilot that the employee has been onboarded. Congrats!

<aside> ℹ️ Important notes:

• The above timeline is always dependent on your and the employee’s responsiveness to completing onboarding tasks, though we do email to follow up if steps are not complete
• Wet signatures, medical exams, right-to-work checks, translations, and visa sponsorship can also affect the above timeline
• We recommend that employees start on the first day of a new month. This ensures they’ll be added to the payroll in time for their first paycheck at the end of the month
• Go to How to hire and onboard an employee to view each of the stages, milestones, and tasks in the **hiring and onboarding flow
• As part of the onboarding process (except Canada), we use BambooHR to collect documents and signatures, so the employees will receive an invitation to set up an account. If you are already using BambooHR as your own internal HRIS, it might be helpful to let your employee know that they will have two accounts — one through Pilot and one through you. </aside>

Frequently asked questions ❓

• Why does it take longer to onboard in some countries?
• What is the best date to onboard an employee?
• When will employees be paid?